Privacy Policy – Student Info Solutions Inc.

Our Commitment to Privacy

Student Info Solutions Inc. is committed to the following principles with respect to your personal information:

We take the protection of your information seriously.
We do not use the personal information of K-12 students for any marketing or targeted advertising.
We store user data on dedicated servers located in Canada.
We maintain a comprehensive security program reasonably designed to protect the privacy, security and confidentiality of your personal information against risks through administrative, technological, and physical safeguards.
We do not sell your personal information to third parties.
We do not own your personal information.
We do not share your personal information with others unless we have your permission to do so and, in some cases, if your school or school district has approved it.

Privacy Policy Last updated: December 9, 2023

At Student Info Solutions Inc. (“My Student Info”), we provide school staff and students a platform to interact with the school in order to simplify various administrative tasks. This Privacy Policy describes our policies and procedures on the collection, use, disclosure, sharing or otherwise processing of your personally identifiable information (“PII” or “personal data”) when you visit our website or use our Services. The categories of information we collect and how it is used will depend on your interactions with us.

What Data We Collect

Student Info Solutions Inc. collects the following types of personal data when you visit our Websites or use our Services:

Information We May Collect Via Technological Means

Our servers, which are hosted by a third-party service provider, collect certain technical data about your device and software, including your browser type, operating system, IP address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session and may indicate your general location), domain name, and/or a time stamp of your visit. We automatically gather this data and store it in log files each time you visit our website or access an account on our network. Unless you have provided PII in connection with your use of the Services (for example, by creating an account), we cannot use such technical data to identify your name or contact information.

We may also directly collect analytics data, or use third-party analytics tools, to help us measure traffic and usage trends in connection with the Services. We collect and use this analytics information in aggregate form such that it cannot reasonably be used to identify any particular individual.

Cookies, web beacons and other tracking technologies

We may also use various technical mechanisms such as cookies, web beacons and similar tracking technologies to monitor how users use our Services. “Cookies” are small pieces of information that a website sends to your computer’s hard drive while you are viewing a website. “Web beacons” refer to various tracking technologies used to check whether you have accessed some content on our Services. We use cookies for the following purposes, specifically:

Performance Cookies: These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.
Functional Cookies: These cookies allow the provision of enhanced functionality and personalization, such as videos. They may be set by us or by third-party providers whose services we have added to our pages. If you do not allow these cookies, then some or all of these features may not function properly.
Strictly Necessary Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site may not work then.

We may link the information we store in cookies or through other mechanisms to the PII you submit while using our Services. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer until you delete them) to provide you with a more personal and interactive experience on our Services. You can remove persistent cookies at any time by following the directions in the “Help” section of your Internet browser. You can also disable all cookies on your Internet browser. If you choose to disable cookies, be advised that you can still visit our Websites, but some components of our Services may not be available or work properly.

Information Provided by You When Visiting Our Websites

What Personal Information do we collect?

Personal information means any information about an identifiable individual. Anonymous Data means data that is not associated with or linked to any individual’s personal information or will not easily permit the identification of individuals. This includes data about how users interact with the Services. Student Info Solutions Inc. does not consider personal information to include Anonymous Data. The types of personal information that we may collect when using our Site and Services include, but is not limited to:

your name;
grade level;
if required, your phone number;
your e-mail address;
student number;
all content that you create or share in video, text, images, and other media files that you provide on or through the Services, or that are provided on your behalf; and
personal information you give us that we did not request.

When you use our Services, we will also know what school you attend and the city and province in which you go to school, and we may combine that information with information we have from your account.

Why Do We Collect Your Personal Information and How Do We Use It?

We collect, use and disclose your personal information in order to provide you with our Services. We also collect, use and disclose your personal information to comply with legal and regulatory requirements and as otherwise may be permitted or required by applicable laws. We will only use the personal information that we collect for the purposes for which it was collected. We collect your personal information for the following purposes and in accordance with applicable laws:

to provide you with access to our Website and Services;
to establish and maintain commercial relations with you;
to identify and contact you when you request our Services;
to respond to your questions that you send by email or through our Site;
to contact you about the Website and Services, including notifying you about updates;
subject to applicable law, to notify you about other Website and services provided by Student Info Solutions Inc., which may be of interest to you;
subject to applicable law, to provide you with newsletters and articles;
to customize the appearance of the Website and Services displayed to you;
to obtain your feedback regarding our Website and Services, including our surveys;
to track behavioural information on the Website and Services to serve similar content upon future visits;
to improve the Website and Services and help us develop new services, apps, tools and Site features;
to support our business functions such as internal business processes; and
to meet any legal or regulatory requirements.

We may also compile statistical or anonymized, non-personally identifiable information and use or transfer such information for any purposes; provided, however, that such data has been fully de-identified and cannot in any way be traced back to the customer or user and does not contain any personally identifiable information. We may also use such anonymized information to show trends about the general use of our services.
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Third-Party Online Analytics Services

In connection with our Website and emails, we may use third-party online analytics services, such as those of Google Analytics. These analytics services use automated technologies to collect information (such as email address, IP address, and device identifiers) to evaluate, for example, use of our products and services and to diagnose technical issues. To learn about how Google Analytics collects and processes data, you may visit https://policies.google.com/technologies/partner-sites.
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Information Sharing and Disclosure

To the extend permitted by applicable law, Student Info Solutions Inc. may disclose your PII in the following circumstances:

Service Providers

We may engage our affiliates or third-party organizations or individuals to support us in connection with the purposes listed above, such hosting providers, subcontractors, and third-party payment processors.

Law Enforcement

It may be necessary − by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence − for Student Info Solutions Inc. to disclose your PII. We may also disclose your PII if we determine disclosure is reasonably necessary to enforce our terms and conditions or protect our operations or users.

Business Transfer

We may share your PII if Student Info Solutions Inc. engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of Student Info Solution Inc.’s assets, financing acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g., due diligence).

Prior Consent

We may also disclose your PII in other circumstances with your prior informed consent. Service providers acting on our behalf are obliged to adhere to confidentiality requirements no less protective than those set forth herein and will only receive access to your PII as necessary to perform their functions.

How We Protect Your Data – Security

We are committed to protecting the security of information received via the Services, including PII. If we collect PII from you, we provide reasonable and appropriate administrative, technical, and physical security controls designed to protect your PII from unauthorized access, use, or disclosure. Despite our efforts, no security controls are 100% risk-free, and Student Info Solutions Inc. does not warrant or guarantee that your PII will be secure in all circumstances. You are responsible for keeping your account credentials and passwords secure and not allowing others to use your account.

We Do Not Knowingly Collect PII of Students or Minors

We are committed to protecting the privacy of children and we do not knowingly solicit personal information from children under the age of 13 who do not have the appropriate consents to use the Website or Services in accordance with applicable privacy laws. Please do not send us more information than is required to use the Services and Website. If you are aware Student Info Solutions Inc. is collecting information from a child under age 13 without appropriate consents, please contact your school, your school district or us immediately at help@studentinfosolutions.ca.

Your Data, Your Choice

Please note if you are a California resident, please see Section Titled “Additional Information for California Residents” below for more information about your privacy rights under California law.

Opt-Out

We offer you choices regarding the collection, use, and sharing of your PII. Where permitted by applicable law, we may periodically send you free newsletters and e-mails that directly promote the use of our products or services. When you receive newsletters or promotional communications from us, you may indicate a preference to stop receiving further communications from us and you will have the opportunity to “opt-out” by following the unsubscribe instructions provided in the e-mail you receive or by contacting us directly. Despite your indicated e-mail preferences for other matters, we may send you administrative notices such as updates to our Terms of Use or Privacy Policy and similar account notices.

Your Rights to Access, Correct, or Delete Your Personal Information

You may edit any of your PII in your account on the Services, including contact information and/or notification settings, by editing your account profile or editing your data on partner databases. You may have the right to make other requests under applicable law related to your personal data in our possession, and depending on applicable law, you may have the right to appeal our decision regarding your request. Contact us at help@studentinfosolutions.ca if you have questions or a request regarding your personal data.

Your rights may include a right to access your personal data that we process and transfer it, correct it, delete it (erasure), restrict it or object to its sale or use for direct marketing purposes, and to not be retaliated against for exercising your rights. We will do our best to honor your requests.

If we deny a request and you have a right to appeal, we will provide information about how to exercise that right in our response. If you are in the EU or UK, you can contact your data protection authority to file a complaint or learn more about local privacy laws.

You may request that we delete your account information by sending an email to help@studentinfosolutions.ca, but please note that we may be required (by law or otherwise) to keep this information and not delete it (or to keep this information for a certain time, in which case we will comply with your deletion request only after we have fulfilled such requirements). Student Info Solutions Inc. will respond to such requests within thirty (30) days or sooner if required by applicable law. When we delete account information, it will be deleted from the active database, but may remain in our archives for a limited amount of time. We will otherwise retain your information for as long as your account is active, as needed to provide you with the Services you have requested, or as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Information Processed Under the Direction of Customers

If a school or other organization has registered for the Services (a “Customer”) and your PII has been collected by Student Info Solutions Inc. as a result of such organization’s use of the Services, Student Info Solutions Inc. collects and processes any such PII of yours under the directions of the relevant Customer. If these circumstances apply to you and you wish to access, edit, delete, or exercise any rights you may have under applicable data protection laws with respect to any PII that we have collected about you, please direct your query to the relevant Customer as this may expedite the completion of your request. We nevertheless provide reasonable assistance to our Customers to give effect to data subject rights as appropriate and required by applicable laws.

Links to Third-Party Sites

Our provision of a link to any website or location outside of the Services is for your convenience and does not signify our endorsement of such other website or location or its contents. When you click on such a link, you will leave our site and go to another site. During this process, a third party may collect data, including PII, from you. Please be aware that the terms of this Privacy Policy do not apply to these outside websites or content, or to any collection of data after you click on a link to a third party. We encourage you to carefully read the privacy statement of any other website you visit.

Cross Border Data Transfers

Student Info Solutions Inc. is located in Canada. By accessing or using the Services, or otherwise providing information to us, you understand that your information may be subject to processing, transfer, and storage in other locations. In the event that Student Info Solutions Inc. transfers your Personal Data from the European Economic Area (“EEA”) to a country which is not subject to an adequacy decision by the European Commission, or which may not provide for the same level of data protection as the EEA, Student Info Solutions Inc. will ensure that the recipient of your PII offers an adequate level of protection. This may include such measures as entering into standard contractual clauses for the transfer of data as approved by the European Commission, gaining your prior consent, or other appropriate measures in accordance with applicable law.

Additional Information for California Residents

If you are a California resident, California law requires us to provide you with some additional information regarding how we collect, use, and share your “personal information” (as defined in the California Consumer Privacy Act (“CCPA”)).

How We Source, Use, and Disclose Information for Business Purposes

The chart below details the categories of personal information we collect, the sources of such personal information, and how we use and share such information for business purposes.

Categories of Personal Information Collected	Sources of Personal Information	Sources of Personal Information	Disclosures of Personal Information for Business Purposes (see “Information Sharing and Disclosure” for more information)
Contact information (e.g., name, email address, organization, role, phone number, mailing address including state/province, country)	– You	– Provide the services requested and customer service – Communicate with you – Analyze use of and personalize the services – Improve the services – Provide security, prevent fraud, and for de-bugging – Comply with legal requirements	– Service providers – Law enforcement in the event of a lawful request – With entities in the event of a business transaction – With your consent
Financial and transactional information (e.g., payment account information and donation history)	– You – Payment processors	– Process service fees – Communicate with you – Comply with legal requirements	– Payment processors – Law enforcement in the event of a lawful request – With entities in the event of a business transaction – With your consent
Login information (e.g., your account name and password)	– You	– Provide the services and customer service – Provide security, prevent fraud, and for de-bugging – Comply with legal requirements	– Service providers – Law enforcement in the event of a lawful request – With entities in the event of a business transaction – With your consent
Device and online identifier information (e.g., IP address, browser type, operating system, general location inferred from IP address, and similar information)	– You, through your device	– Provide the services and customer service – Analyze use of and personalize the services – Improve the services – Provide security, prevent fraud, and for de-bugging – Comply with legal requirements	– Service providers – Law enforcement in the event of a lawful request – With entities in the event of a business transaction – With your consent
Service usage information (e.g., the dates and times you use the services, how you use the services, and the content you interact with on the services)	– You, through your device	– Provide the services and customer service – Analyze use of and personalize the services – Improve the services – Provide security, prevent fraud, and for de-bugging – Comply with legal requirements	– Service providers – Law enforcement in the event of a lawful request – With entities in the event of a business transaction – With your consent

Your California Privacy Rights

If you are a California resident, the CCPA allows you to make certain requests about your personal information. Specifically, the CCPA allows you to request us to:

Inform you about the categories of personal information we collect or disclose about you; the categories of sources of such information; the business or commercial purpose for collecting your personal information; and the categories of third parties with whom we share/disclose personal information.
Provide access to and/or a copy of certain personal information we hold about you.
Delete certain personal information we have about you.
Provide you with information about the financial incentives that we offer to you, if any.

The CCPA further provides you with the right not to be discriminated (as provided for in applicable law) for exercising your rights. Please note that certain information may be exempt from such requests under California law. For example, we need certain information in order to provide our services to you. We also will take reasonable steps to verify your identity before responding to a request. In doing so, we may ask you for verification information so that we can match at least two verification points with information we maintain in our files about you. If we are unable to verify you through this method, we shall have the right, but not the obligation, to request additional information from you.

Please also note that if your personal information has been collected by Student Info Solutions Inc. as a result of a Customer’s (as defined above) use of our services, Student Info Solutions Inc. collects and maintains your personal information under the directions of the relevant Customer. If these circumstances apply to you and you wish to access or delete any personal information that we have collected about you, please direct your query to the relevant Customer as this may expedite the completion of your request. We nevertheless provide reasonable assistance to our Customers to give effect to consumer choices as appropriate and required by applicable laws.
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If you would like further information regarding your legal rights under California law or would like to exercise any of them, or if you are an authorized agent making a request on a California consumer’s behalf, please contact us at help@studentinfosolutions.ca.

The CCPA provides certain rights if a company “sells” personal information, as such term is defined under the CCPA. We do not engage in activities that would be considered “sales” of personal information under the CCPA.

Shine the Light Disclosure: The California “Shine the Light” law gives residents of California the right under certain circumstances to request information from us regarding the manner in which we share certain categories of personal information (as defined in the Shine the Light law) with third parties for their direct marketing purposes. We do not share your personal information with third parties for their own direct marketing purposes.

Do Not Track Signals: Student Info Solutions Inc. does not track users over time and across third-party websites and therefore does not respond to Do Not Track (“DNT”) signals from web browsers. Further, because there currently is no industry standard concerning what, if anything, a service should do when they receive such signals, we currently do not take action in response to these signals.

Other State Laws

Data protection laws change and update frequently, and we endeavour to always comply with applicable laws where we operate. If you have any questions, concerns, or requests regarding the handling of your personal information, contact us at help@studentinfosolutions.ca. Please note we may take reasonable steps to verify your identity and the authenticity of the request.

Changes to Our Privacy Policy

Student Info Solutions Inc. reserves the right to change this Privacy Policy. Student Info Solutions Inc. will provide notification of the material changes to this Privacy Statement through our Website and, where appropriate, when you login to your account or by email to any email address of yours we may have on file, at least thirty (30) days prior to the change taking effect.

Contact Us

Student Info Solutions Inc. welcomes your comments, questions, and concerns regarding our Privacy Policy. Please contact us at help@studentinfosolutions.ca or at our mailing address below:
Student Info Solutions Inc.
10 Burnt Oak Dr.
Nepean, ON K2J 4X2

Supplemental GDPR Privacy Statement

This Supplemental GDPR Privacy Statement is relevant to any individual located in the European Economic Area who uses our Services.

European Union Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”), requires Student Info Solutions Inc. to provide additional and different information about its data processing practices to data subjects in the EEA. If you are accessing the Services from a member state of the EEA, this Supplemental GDPR Privacy Statement applies to you.
For purposes of the GDPR, Magic School 4845 Pearl East Cir Ste 118 PMB 83961 Boulder, CO 80301, is the data controller of your personal information.

Legal Basis of Processing. In general, the legal basis for Student Info Solutions Inc.’s processing of your personal data in connection with the Services is Article 6(1)(b) of the EU GDPR, which allows processing of personal data as necessary for the performance of a contract or to fulfill your requests.

‍As exceptions, Student Info Solutions Inc. relies on your consent with respect to cookies that are not strictly necessary and direct marketing emails per Article 6(1)(a) of the EU GDPR; and pursues legitimate interests under Article 6(1)(f) of the EU GDPR with respect to situations where Student Info Solutions Inc. needs to process your personal data to comply with applicable laws (as a Canada-based company, Student Info Solutions Inc. is subject to Canadian laws and must comply with them) or processes your personal data to improve our business and Services.
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Personal Data Transfers outside of the EEA. Student Info Solutions Inc. may transmit some of your personal data to a country where the data protection laws may not provide a level of protection equivalent to the laws in your jurisdiction, including Canada. As required by applicable law, Student Info Solutions Inc. will provide an adequate level of protection for your personal data using various means, including, where appropriate:

relying on a formal decision by the European Commission that a certain country ensures an adequate level of protection for personal data (a full list of such decisions may be accessed online here: http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm);

entering into appropriate data transfer agreements based on language approved by the European Commission, such as the Standard Contractual Clauses (2010/87/EC and/or 2004/915/EC), which are available upon request at help@studentinfosolutions.ca;

implementing appropriate physical, technical and organizational security measures to protect Personal Data against accidental or unlawful destruction, accidental loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing; and taking other measures to provide an adequate level of data protection in accordance with applicable law.

Any onward transfer is subject to appropriate onward transfer requirements as required by applicable law.
Data Retention. Student Info Solutions Inc. keeps personal data as long as required to provide the Services you have requested or registered for and comply with applicable laws.
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Data Subject Rights. You have a right to request from Student Info Solutions Inc. access to and rectification or erasure of your personal data or restriction of processing concerning you, as well as the right to data portability under the GDPR. You also have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data by us and we can be required to no longer process your personal data. In general, you have the right to object to our processing of your personal data for direct marketing purposes. If you have a right to object and you exercise this right, your personal data will no longer be processed for such purposes by us. You can exercise such rights by accessing the information in your account, submitting request by email to help@studentinfosolutions.ca.
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If you have provided consent for cookies that are not strictly necessary, direct marketing emails or other data processing based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. You have the right to lodge a complaint with a supervisory authority.
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Your Choices. You are not required to provide any personal data to Student Info Solutions Inc. but if you do not provide any personal data to Student Info Solutions Inc., certain Services may not be available or operate correctly. You may visit our Websites without consenting to cookies that are not strictly necessary; the only consequence is that our Services may be less tailored to you or you will not receive our newsletters or other Services you requested.
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Specific location and other sensitive data. We do not collect or process biometric information or specific location information from your devices, nor do we collect or process other “sensitive data” about you, with the exception of your address and payment card information in the event you provide payment for Services, in which case such information is securely processed by our third-party payment processor and we make no other use of such personally identifiable information.